eESS is a single, national NHS Scotland approach to HR systems providing a high quality, standardised HR function.
All NHS Greater Glasgow and Clyde staff will have an employee record on the system which interfaces with Payroll and the Scottish Standard Time System (SSTS) to provide real time workforce information and reports. Key features of the system will include:
- Employee Self Service – Employees can view their employment record, make changes to personal data (eg. address), and request training.
- Manager Self Service – Managers can approve requests and process changes (such as change of hours) through to payroll and will also be able to use manager self-service for improved workforce record keeping and reporting.
- Core HR – see below
- Oracle Learning Management System (OLM) – see below
Core
eESS Core is the control centre for HR Staff and Line Managers to capture workforce information in relation to employee personal records.
The Core Employee Record captures:
- Changes to Contract
- Eligibility to Work
- Essential workers
- Exit Interviews
- Mentorship for AHP and NMC
- Occupational Health Passport
- Other non-NHS employment
- Previous NHS employment
- Qualifications and registrations
- Supplementary roles
- Terms and Conditions
HR users will have access to run and generate standard and non-standard reports to support workforce monitoring and planning.
By allowing staff eESS access, employees can view and update information, and ensure that HR and the Board holds accurate and the most up-to-date information.
Oracle Learning Management (OLM)
The Oracle Learning Management (OLM) component of eESS will enable improved access to and monitoring of all the activities associated with the learning and development of staff. This will include the administration of courses and the recording of learning undertaken by every employee, including e-Learning.
Courses can be linked to defined competencies, including national competence frameworks, so that current employee competencies and progress towards those competencies can be updated and monitored.
Benefits
Enables NHSGGC to manage all aspects of the delivery and maintenance of a learning service including the ability to access national courses which are centrally maintained.
OLM supports a blended approach to learning with NHSGGC able to offer a single point of access for all classroom courses and e-Learning across the Board through a unified catalogue.
Maintains information on:
- Courses (any educational or development activity designed to enhance an employee’s competencies, qualifications or experience)
- Classes (a single occurrence of a course on a particular date)
Resources (such as trainers, equipment or venues)
- Employees can directly enrol to courses, subject to manager approval.
The LearnPro interface will automatically update learning records when an e-Learning course is completed.
Employee competencies can be associated with courses. Once a member of staff has completed the course, his or her employee record can be updated with the new competency automatically.
Monitoring of compliance with mandatory training. For example, a skill may require a refresher course every 12 months; OLM will enable you to report on those employees who are due for refresher learning.
A wide range of reports enables learning and development to be monitored at a local and national level.
Automatic system generated e-mail delivered to staff upon:
- Enrolment (Joining Instructions)
- Cancellation of Enrolment
- Update of class details (e.g. time/date/venue).
Useful Information
- Quick Start User Guide OLM
- How to Search for Learning and Development on eESS OLM
- How to Navigate the System
- Learning, Education and Training Catalogue
Full access to all Standard Operating Procedures and e-Learning videos is available on the eESS National Team website.
Oracle Business Intelligence Enterprise Edition (OBIEE)
OBIEE is the integrated Reporting Tool that allows organisations to build and develop a range of reports and dashboards that meets statutory and local reporting requirements. It will support workforce planning and align to requirements for Staff Governance reporting and analysis.
